Home Legalisation of documents
Legalisation of documents
- What is legalization?
- Legalization of Ivorian and Ghanaian documents
- Legalization of Sierra Leonean documents
- Legalization of Liberian documents
Please note : If you need the legalization of documents for you visa application, please do not ask for it on the day of your appointment at VFS. The process of legalization takes 2 to 3 working days. Please take therefore this into account while planning your appointment at VFS.
1) What is legalization?
Legalization is the verification of the truthfulness of the signature and the capacity in which the signatory has acted and, where applicable, the identity of the seal or stamp on the document. A document will only be legalized by the Belgian embassy if the document is intended for use in Belgium.
However, legalization does not guarantee the authenticity of the legalized document. The decision to accept a legalized document falls within the competence of the Belgian organization or authority that requested the document in the context of the procedure in Belgium.
A legalization may be accompanied by statements that help the civil registrar in Belgium to take his decision. These mentions indicate the discrepancies or material errors noted by the analyst of the file.
Please note that the Belgian Embassy does not legalize any Belgian document. For the legalization of Belgian documents, please contact the Belgian Ministry of Foreign Affairs.
2) Legalization of Ivorian and Ghanaian documents
The Belgian Embassy in Abidjan is competent for the legalization of Ivorian and Ghanaian documents.
Respect of the cascade of signatures
Before they can be legalized by the Belgian Embassy, Ivorian and Ghanaian documents must first be legalized by various entities.
• To know the steps of legalization in Côte d'Ivoire, follow this link.
• To know the steps of legalization in Ghana, follow this link.
Cost and payment
The legalization fees amount to 13,200 FCFA per document, to be paid cash at the counter when you submit your file. Please bring the exact amount as we cannot give change.
Sending the document to Abidjan and returning it is the responsibility of the applicant. If you want your legalized document to be sent back to you by DHL, you must pay the amount of the shipment when you submit your file. For information about the cost of returning documents, please contact DHL directly.
Persons residing in Ghana can have the fees for legalization and return by DHL paid in cash through their relatives or acquaintances in Côte d'Ivoire.
People residing in Belgium can have the costs of legalization and shipment paid by DHL in cash either through their relatives or acquaintances in Côte d'Ivoire or by sending the money at their own risk in the envelope with the documents to be legalized.
Submission and collection of documents to be legalized
Legalization files are submitted on Mondays, Tuesdays and Fridays from 8.30 a.m. to 12.00 p.m. Please come to the counter with your file, your identity document and the amount required for legalization.
As soon as we receive the original document and the payment, the legalization can be done. If no investigation is necessary, the legalizations are ready within two to three working days. Withdrawals of legalized documents take place on Wednesdays and Thursdays from 8:30 a.m. to 12 noon.
At the time of deposit you will receive a withdrawal ticket. Keep it safe as you will need to show your withdrawal ticket and your ID when you collect your documents.
3) Legalization of Sierra Leonean documents
The Honorary Consulate of Belgium in Freetown is competent for the legalization of Sierra Leonean documents.
Before they can be legalized by the Honorary Consulate of Belgium, Sierra Leonean documents must first be legalized by the Sierra Leonean Ministry of Foreign Affairs. You must then present the documents to our Consulate in person (or by a representative). Each document to be legalized must be accompanied by a legible photocopy and can in no case be sent to the Consulate by e-mail, fax or mail. The cost of legalization is 20 euros/196000SLL. Legalizations take place on Tuesdays and Thursdays from 10am to 11am.
4) Legalization of Liberian documents
The Honorary Consulate of Belgium in Monrovia is competent for the legalization of Liberian documents.
Before Liberian documents can be legalized by the Honorary Consulate of Belgium, they must first be legalized by a notary public, and then by the Legal Department of the Liberian Ministry of Foreign Affairs. The cost of legalization is 20 euros/12 USD.